Privett Village Hall


Tree Branch


Committee Meeting

Summary of the Committee Meeting held on 3rd December 2021

The new fridge had been installed. Mike Hall had hosted two impromptu Autumn walks at Coles. The new Committee Members had been added to the Charity Commission details.

The Treasurer lead a discussion about future banking arrangements.

The Film Night was attended by 34 people – just enough to make a small profit. Another Film Night was planned for 19th February 2022 showing “The Courier”. The Wreath Making, Christmas Drinks Party and Defibrillator Training were planned.

It was noted that the week beginning Monday 24th January 2022 was “Village Halls Week”. The planned Walk could fit in with this.

Summary of the Committee Meeting held on 15th October 2021

The new members, Ann Daniels and Alex Raphael, were welcomed to the Committee. The new fridge had been installed. The Walk, which included a tour of Coles Garden, was attended by 32 people and much appreciated. The AGM and Harvest Supper was also well supported with 60 people attending the Supper. The poll at the Harvest Supper showed enthusiasm for Film Nights to be planned for the winter so Edward agreed to organise one for 27th November and another in 2022. Plans were outlined for a Christmas Drinks party on 17th December and a Defibrillator Training evening in January as well as Wreath Making on 11th December.

Veronica had held a Holiday Club in the summer holidays but her future plans for Holiday Clubs were not yet clear.

Summary of the 2020 AGM held on 2nd October 2021

Chairman, Graham Flack, welcomed everyone to the AGM and the Harvest Supper that was to follow. He explained that this AGM had been deferred from the spring due to Covid-19 restrictions but it is within a year of the 2019 AGM. The minutes of the AGM held on 9th October 2020 were accepted and signed by the Chairman.

Ian Hughes, Treasurer, reported that the Accounts and Trustees’ Report for the year ended 31st December 2020 had been circulated. The accounts had been independently examined by Christine Stephens who had given an unqualified Independent Examiner’s statement. Due to Covid restrictions, income from events and hall hire fell but the financial position was helped considerably by the receipt of a £10,000 Coronavirus Business Grant from East District Council. The financial position remains stable in spite of the restrictions imposed in 2020 and 2021.

The Chairman’s report highlighted the positive working relationship with Veronica van Ingen the new owner of the Montessori Nursey and the healthy position of the Hall’s finances despite the Covid impact. The main item of maintenance had been the replacement of the roadside boundary fence.

Bridget Kindler resigned from the role of secretary but not from the Committee. Alex Raphael and Ann Daniels were voted onto the Committee.

The following officers were elected:

Summary of the Committee Meeting held on 3rd September 2021

The BBQ went ahead on 1st August and was very well supported. It was agreed that the heavy metal BBQ should be stored in the grounds of the Hall, not at the Povey’s farm.The entry door handles had been replaced. The annual Summer had been carried out by the Trustees. A new fridge had been ordered but not yet installed.

Ian reported that an additional £2,500 was available to move to the Long Term Building Fund. This Fund would be invested once bank transfer arrangements were made.

The Nursery Licence for the 2021/2022 academic year had been signed. It was agreed that the scope of the Nursery should not be allowed to extend to include very young children as this would change the nature of the Montessori School that had been running at the Hall for 30 years. It was agreed that Veronica could book the Hall for a Holiday Club but for a limited part of the school holidays so that the Hall was available for others to book.

Plans were made for the Walk on 4th September and the AGM and Harvest Supper on 2nd October.

Summary of the Committee Meeting held on 2nd July 2021

The Montessori Nursery is planning to operate for 4.5 days per week from September and also wants to hold a Holiday Club in the last two weeks of July. It was agreed that the Holiday Club should be outside the scope of the Nursery Licence. It should be handled as other Hall rentals.

There is no platform charge associated with investing the Long Term Building Fund in the Vanguard Developed World Fund and the Vanguard Emerging Markets Fund. However, money must be transferred electronically. How this can be achieved securely was discussed.

As Covid restrictions were expected to be lifted on 19th July so plans were made for the lunch time BBQ on Sunday 2nd August and the AGM and Harvest Supper on 2nd October.

The possible siting of the various memorial trees was discussed. The Nursey shed and the external end wall of the Hall had been painted.

Summary of the Committee Meeting held on 28th May 2021

The Treasurer reported that the Accounts for the year ending 31st December 2020 had been approved by the Independent Examiner. Due to Covid the Business Rates had been waved and the PPL/PRS liability deferred until the Hall reopened.

The only income for 2021 to date if from the Montessori Nursery operating four days per week and rental of the Hall as a polling station. No events had been held due to Covid restrictions.

The investment policy for the Long Term Building Fund was discussed and agreed. £17,000 is to be invested in the Vanguard Developed World Fund and £5,000 in the Vanguard Emerging Markets Fund.

As Covid restrictions were expected to be lifted on 19th July the following events were planned

Tom Morgan has taken over administration of the Privett Village Hall website from Elliot Maginnis. Melanie agreed to liaise with Tom on website updates.

It was agreed that trees should be planted at the Hall in memory of Janice Butcher and Rodger Dalton, both long serving members of the Committee. Also we should apply for one of the Queen’s memorial trees.

The old meeting Minutes have been moved to an archive and can be viewed from the following link


Grass